PRIVACY NOTICE

YOUR PERSONAL DATA

1. Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).

THE DATA CONTROLLER

2. The Board of Trustees of Northumbria Historic Churches Trust is the data controller. The Board decides how personal data is processed and for what purposes.

PROCESSING PERSONAL DATA

3. The Board of Trustees complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data:

• To process grant applications and claims, and to manage the work of the Trust
• To administer donations from individuals and the associated Gift Aid recovery with HMRC.

SHARING PERSONAL DATA

4. Your personal data will be treated as strictly confidential and will only be shared with your consent.

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

5. We keep your personal data for Gift Aid purposes for up to 6 years after the calendar year to which they relate; and personal data on Grant Applications until the Grant is paid in full and our accounts for that transaction have been submitted to the Charity Commission.

YOUR PERSONAL DATA AND YOUR RIGHTS

6. You have the following rights:

• • • The right to request a copy of your personal data the Board of Trustees holds
    • The right to request that the Board of Trustees corrects any personal data that is inaccurate or out of date
    • The right to request your personal data is erased where it is no longer necessary for the Board of Trustees to retain such data
    • The right to withdraw your consent to the processing at any time
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
    • The right to lodge a complaint with the Information Commissioner’s Office.

CONTACT DETAILS

7. To exercise all relevant rights, queries or complaints please contact the Secretary at secretary@northumbriahct.org.uk