NORTHUMBRIA HISTORIC CHURCHES TRUST (NHCT)

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The Board of Trustees of NHCT is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Board of Trustees of NHCT complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To manage the work of the Board of Trustees.

  • To administer donations from individuals and the associated Gift Aid recovery with HMRC.

  • To process Grant Applications made to us.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject is obtained in order to achieve the purposes explained at paragraph 3.

  • Processing is necessary in order for NHCT to function.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with your consent.

6. How long do we keep your personal data?
We keep your data for Gift Aid purposes for up to 6 years after the calendar year to which they relate; and Grant Applications until the Grant is paid in full and our accounts for that transaction have been submitted to the Charity Commission.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data the Board of Trustees of NHCT holds about you;

  • The right to request that the Board of Trustees corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for the Board of Trustees to retain such data;

  • The right to withdraw your consent to the processing at any time;

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Secretary NHCT by email: secretary@northumbriahct.org.uk or in writing to Coach House, Heddon House Lane, Heddon on the Wall, Northumberland, NE15 0JR.